Project secretary – Den Haag

Introduction

For the office in The Hague we are looking for an experienced project secretary (M/F)


Organization

For a International engineering company.
Start in January 2022 for approx 20 hours spread over the week. The work schedule can be flexible.


Function

The project secretary provides complex administrative support to multiple smaller projects and is a “vliegende keep” to help out the other project secretaries in case of high workload.

– Able to deal with ad-hoc request

– Flexible is switching between projects

– Supports other secretaries in case of a high workload on their project/programs with the additional work they receive (f.e. arranging teambuilding/digital events/gifts, collecting addresses, project travel, arranging visa, creating surveys, formatting documents, etc.)

– Will support project managers and teams.

– Responsible for further set-up of project specific documents / templates.

– Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets, and other presentation materials.

– Responds to or routes non-routine or confidential inquiries from external or internal sources with correspondence or other messaging.

– Provides administrative and logistical support including meeting arrangement, progress tracking, and documentation on large, complex projects.

– Schedules and coordinates meetings, travel, and other group activities.

– Routinely makes decisions that involve independent judgment to determine a course of action which is consistent with established functional policies and goals covered only by general procedures;

– Has advanced word processing, spreadsheet, and graphics software skills.

– Advanced understanding of systems, processes and tools related to field. Able to assist others and troubleshoot issues with systems, processes and tools



Information

Milja Prince 023-5583723

Application

Milja Prince 023-5583723