Office Manager – Amsterdam

Organization

The candidate will be able to prioritise a large and varied workload. This person will bring enthusiasm and awareness to the office and sharing their knowledge and contributing to continuous improving the system and process. The candidate is able to create a positive atmosphere. The candidate is a self- starter and demonstrates initiative. Can do mentality. This position is the business card of the HO.

The candidate should be able to provide key support to the team and visitors of the office and will demonstrate the ability to build and maintain a professional relationship with the team and work in a professional and effective manner with all external contacts including clients and government representatives.

This role plays an integral part in the overall success of our client and as such the incumbent must be flexible, work unsupervised, have excellent communication skills and have a customer focused attitude. Previous experience of a similar role within a start-up environment is beneficial. Knowledge of the Amsterdam area is essential.

Function

Responsibility and interface for the initial office set-up (in conjunction with other company support departments), from inception if required.
Allocation of staff seating / office planning and office expansion to keep up with new starters
Office housekeeping – ensuring that workspace, meeting rooms etc are kept in a tidy and professional manner, directing the site logistic operatives to assist as required.
General administration (to a high standard), including typing, distribution, copying and filing general correspondence
General office duties including – booking of meeting rooms, opening and distributing the post, photocopying, scanning and archiving.
To plan and organise events
To assist with translations
To manage all postal & courier related requirements.
Keeping Office Directory updated
Administering the EcoSign (electronic signature) system as required.
To order stationery and consumables as required for the office.
Provide GDrive training where required
Ensuring New Starter inductions are carried out – office induction, administrator induction, GDrive induction.
To book flights, hotels and rental cars
Organising and maintaining all car leases and hires and make sure all regular maintenance, servicing and car tyre changes are done on time
Interfacing with relocation services providers, lease car providers and other third party service providers.

Requirements

Essential Skills and Qualifications

Dutch and English speaking
Attention to detail and accuracy
Must be able to communicate articulately
Methodical approach to duties
Positively and effectively
Advanced knowledge of Word, Excel, PowerPoint and GDocs essential
Knowledge of the Amsterdam area

Personal attributes

A confident, professional manner
Flexible team member
Enjoys working in a fast pace, changing and demanding environment.
Self motivated and self managed
Has a proactive and ‘can do’ attitude
Able to continuously prioritise tasks
Sense of responsibility
Tolerance of stress, stays focused under pressure

Information

Marlies Jager +31 (0)23 303 2950

Application

Marlies Jager +31 (0)23 303 2950