Contract Support Administrator – Middenmeer

Organization

As a contract support administrator you will support the Contract Manager and the operations team in order to deliver an exceptional service to clients.

Function

  • Raise Purchase Orders for suppliers to perform task/ works – containing high levels of detail and specific instructions;
  • Contacting Sub Contractors/ Suppliers to negotiate quotations for materials, service delivery and various spend items.
  • Process Supplier Invoices for payment, ensuring that all invoices received are accurate and conform to invoice requirements.
  • Assist the management team in rostering staff, scheduling cover for absence/sickness, recording annual leave etc.
  • Assisting the Contract Manager in ensuring compliance with Health & Safety requirements, including H&S reporting (e.g. Hazard Reporting & Toolbox Talks) and promoting a safe working environment.
  • Assist the management team in scheduling staff training and maintaining staff records.
  • Deal with all Sub Contractor/Supplier financial queries – Ensure any issues are dealt with in a timely manner
  • Process Engineers Timesheets on weekly basis
  • Process Engineers Expenses on a weekly basis
  • Deal directly with various suppliers regarding the ordering of staff uniforms, Personal Protection Equipment, IT equipment etc.
  • Raising customer sales invoices and upload to customer payments system.
  • Ability to build strong relationships with existing team members, the customer, suppliers and head office staff.
  • Understand procedures and processes and operate them to the required standard. Examples of these are:
  • Ensuring that Extra Works jobs are raised, billed and closed in a timely manner at the correct gross margin.
  • Raising purchase orders in line with company requirements.
  • Assist the Contract Manager with all financial aspects of the contract e.g. Debt
  • Understanding the Key Stakeholders and their requirements
  • Assist in the Management of the asset management systems
  • Achieve results within quality & time restraints.
  • Perform with an understanding of business requirements and changes, and ensuring continuous improvement.
  • Convey messages and ideas clearly and openly. Involve people and influence decisions.

Requirements

  • Higher educational qualifications to degree would be beneficial or equivalent;
  • Good PC based skills, with experience in Word/Excel and Outlook – intermediate to advance level.
  • 2 years’ experience in a similar role.
  • Previous experience of a customer-facing role using operating systems such as Dynamics AX;
  • Some financial / accounts payable / experience would be an advantage;
  • Must demonstrate a strong sense of customer focus;
  • Excellent verbal, and good basic standard of written, communication skills.
  • Self-motivated and systematic
  • Results/ task orientated, attention to detail and accuracy.
  • Excellent time management and organisational skills.
  • Commitment to continuous improvement.
  • Ability to work as part of a team, as well as independently.
  • Character ‘Get things done attitude’
  • Committed to customer service delivery.
  • Reliable and committed.
  • Confidential and discrete approach.
  • Calm manner, able to work under pressure and with changing demands and priorities;
  • Be flexible to work outside core office hours from time to time.

Information

Marlies Jager 023 303 2900